Purpose
Use this procedure to create invoices for AP received from suppliers. The procedure covers processes for Advanced Billing Lines, Receipt Billing Lines, Miscellaneous Lines, Job Miscellaneous Lines and Un-received Billing Lines.
Enter Invoices for Payment
Definition
Accounts Payable (AP) invoices record and track payments made against linked receipts, purchase orders, and other miscellaneous AP financial transactions.
In addition to invoice, you create debit memos in AP Invoice Entry to reduce payable balances.
The following are the different line types that are possibilities when creating invoices in Accounts Payable:
Advanced Billing lines
Receipt Billing lines
Miscellaneous lines
Job Miscellaneous lines
Un-received Billing lines
Procedure
Create a group to enter your invoices into.
Enter invoices for items that were on Purchase Orders
Enter invoices for items that are ‘Miscellaneous’ items.
Enter invoices for items to add additional charges to job(s).
Add miscellaneous charges for incidental charges
Print the Group Edit Listing
Validate the dollars and check any variances.
Post the group
General Information
AP Invoice Groups
AP invoice groups collect invoices and post them to the same General Ledger (GL) fiscal period, at the same time. Until a group is posted, the GL is not updated. The actual group ID is irrelevant and can be used again as long as two groups with the same ID do not exist at the same time.
Invoices can be transferred between groups. This can be used to set aside problem invoices for later processing and transfer back to any un-posted group once resolved.
Invoice Dates
The invoice date on any invoice header does not have to stay within the confines of the elected period for the group. The header period defaults from the group, but you can enter an invoice date outside that period when you add invoice details.
IMPORTANT – The default fiscal period on the invoice header does not automatically adjust to match the invoice date.
Example: You create an invoice group and date it in Period 7. You add three invoices to the group, and one is dated outside of Period 7. You forget to change the default fiscal period and year on the invoice header to match that of the invoice date entered. Because of this, after the group is posted, an imbalance between the GL Report and the Aging Report exists.
Miscellaneous Charges/Credits
You may add miscellaneous charges or credits to any invoice line or header in AP Invoice Entry.
Hold Options
Hold Invoice – Prior to posting a group, invoices can be placed on hold. If the Hold Invoice check box is selected, the invoice does not post to the GL, and the group remains open. The invoice remains in the group until it is taken off hold and posted.
Hold Payment – An invoice can be placed on hold when it is initially vouchered or after it has been posted to the GL by selecting the Hold Payment check box. A group does not need to be created in order to place an invoice on hold or remove the hold status from an invoice.
Group Edit List
The Group Edit List is a detailed journal backup of what is going to be posted to the GL. Once a group is posted to the GL, the Edit list cannot be reprinted. It is recommended that you print a hard or electronic copy of the Group Edit List prior to posting a group.
Posting Log
The Posting Log displays errors that occur during group posting. Once you correct the error and the group successfully posts, the message no longer displays.
Advance Billing Line Invoice
An Advance Billing Line Invoice:
Is also known as a prepayment
Is useful when a supplier requires a company to pay all or a portion of a specific purchase order (PO) lines, prior to release of the shipment
Records a debit to the Advance Payment account and a credit to the AP Trade account when it is added to an AP invoice
Automatically nets down the line amounts on a final receipt billing line invoice when it posts against PO lines
Displays the purchase order prepayment balance amount on the Advance Payment Balance report
The Advance Payment Balance Report displays the advance payment amount posted, which line it is posted against, and the part quantities the posted amount covers.
Receipt Billing Line Invoice
To create a Receipt Billing Line invoice:
• Create a purchase order (PO) receipt to link to an invoice.
• Attach the received PO lines to a receipt billing line invoice through AP Invoice Entry.
As a result, these invoices record and track payment for the goods received.
The Received but not Invoiced Report:
• Displays purchase orders whose parts were shipped to a company that has yet to create an Accounts Payable (AP) invoice for received shipments.
• Illustrates receipts that arrive during a selected date range, which makes it a valuable tool to reconcile with the AP clearing general ledger account.
Un-received Billing Line Invoices
An un-received billing line invoice should only be used when a payment is made against a shipment in transit from the supplier. This invoice line type records a credit to the Payables Accrual account and a debit to the AP Clearing account. When the goods are received, the subsequent purchase order receipt is created, crediting the AP Clearing account and leaving a zero balance. At that time, the material receipt and posted un-received billing line invoice for the supplier both display in Invoice/Receipt Match Maintenance. There, each un-invoiced receipt line is matched with the invoice lines posted while the order was in transit.
Example: A supplier is located in China and the ordered parts have been shipped by boat. It may be weeks before the product arrives at the facility; however, the supplier invoice has already arrived, and the FOB terms are factory. Once the goods are received, us Invoice/Receipt Match to match the invoice to the receipt.
Miscellaneous and Job Miscellaneous Line Invoices
Typically, miscellaneous line invoices are created to account for miscellaneous expenses that are not linked to any purchase order or job records.
Job miscellaneous line invoices are used to add new material lines to a job and additional on the fly job charges which may or may not have been planned for on the job.
AP Invoice Tracker
Use the AP Invoice Tracker to review information about posted invoices. This includes information such as header and line item information, payment activity, and GL distribution of values for an invoice.
The AP Invoice Tracker is loosely based on AP Invoice Entry and contains supplemental sheets not found in that program. You cannot add or update records in a tracker.
GL Distribution Report
The GL Distribution Report prints GL transactions created in the Epicor application and is used as an audit of GL transactions created in any module. The report can be filtered for a specific fiscal period or date range.
The GL Distribution Report can display transactions for sales, cash receipts, purchases, cash disbursements, adjustments, payroll, bank transactions, unmatched logged invoices, or any combination of these transaction types.
AP Invoice Entry Process Flow
Menu Path
Financial Management > Accounts Payable > General Operation > Invoice Entry
Start a new invoice by click on 
in Group .
Enter a name for the group. A convention that we like to recommend is your initials followed by the two digit month, two digit day and a two digit year.
Verify that the Apply Date is the date that you want this group applied to your system.
Click on 
to save the group.
Add Receipt Billing Line Invoice
Prerequisites
PO Receipt Line(s) have been received
Create Invoice Header Information
Start a New Invoice Entry click on in Invoices.
The Invoice Header > Detail sheet displays.
The screen displays with no data showing except for the Apply Date, Fiscal Year and Period from the Group information that you created.
Entering the invoice information you have a couple choices to get the PO information in:
Manually enter the Purchase order number that this invoice is for if you have it or you may search using the 
button.
Manually enter the Supplier ID if you know it or you may search using the button.
It is recommended to use the supplier information if you do not have the purchase order number on the invoice or if the purchase order number is incorrect. By using the supplier information you are getting the purchase orders that are for the specific supplier through the search.
To search by supplier for the purchase order to invoice:
Click on the button in supplier field
Change the Sort By to be by Name.
Enter the starting of the supplier’s name.
Click on the 
button in the popup displayed.
The result screen will show all suppliers with names starting at the letters that you put in and go all the way to the end of your supplier list.
Highlight the supplier that you would like to create the invoice for and press OK 
.
Populate the other fields on this Detail sheet as required:
| Field Name | R/O/D | Description |
| Invoice | R | Enter the invoice amount that is on the invoice you have received from the supplier. |
| Invoice Date | R | Enter the date that the invoice was generated or today’s date if you want the aging to be from the date you entered the invoice into your system. |
| Apply Date | O | This is the date that this invoice will be applied to the GL system. The default is from the Group information when you started this invoice entry process. |
| Description | O | A concise explanation for the invoice. When you pay the invoice, this description text is printed on the check stub. |
| Amount | R | This is the entire invoice amount that is on the invoice from the supplier. This may include miscellaneous charges that will be added to the overall invoice at the header level or a miscellaneous charge that is specific for a particular line. |
| Terms | O | Specifies the conditions under which your company will pay for a purchase order. The default comes from the purchase order which is originally generated from the supplier master record. Important: It is important to have this accurate. This is how the system determines the due date for the invoice when you run the Payment Proposal Report and when you Process Payments. |
| Payment Method | O | This is how you will pay this specific invoice. It defaults from the purchase order which in turn pulls the information from the supplier record. If left blank when payments are processed, make sure that you pick up payment methods that are blank. |
Click 
to save the information for this invoice header.
Add Receipt Line(s) to the Invoice
Start a New Receipt Line, navigate to Invoice lines or Invoice lines > Detail in the tree and click on in Invoice lines.
The AP Invoice Add Receipt Billing Lines sheet displays.
The screen displays showing all the Un-invoiced Receipts and the middle section shows the Un-Invoiced Receipt Lines for this specific purchase order.
Highlight the lines that are on the invoice or use the 
button if the invoice is for all the lines that have been received.
After selecting the Receipt Lines that are on the invoice your screen will look like this.
Select the 
to have the lines created for the invoice.
The lines are created for you and when completed the system will display the Header – Detail sheet again. Review the Invoice Summary section to see the line Amounts, Header Misc. Charges, Taxes, Rounding, Less Pre Payments, the Total for the Invoice and any Variance.
If there is a variance review what has been put in and verify that you have all the information correct. The variance will get posted to the variance account setup on the GL Controls for AP.
Click on the Receipt of Goods in the lines created, detail of the Invoice line screen will be displayed.
Click to save the information for these invoice lines
Add a Line Miscellaneous Charge
The supplier has added a Freight charge to the invoice for line 1 that was received. We have spoken to the buyer and to the supplier and it is agreed that we need to pay the freight charge.
Navigate to the Lines ð Detail sheet.
Start a New Miscellaneous Line Charge by click on 
in Misc charges
Select the Line Number that the miscellaneous charge is going to be against.
From the drop down menu select the Miscellaneous charge code that this charge is for. In our example we are taking Freight.
In the Charge Amount enter the dollar amount that is on the invoice for the freight against this line.
Click to save the information for these invoice line miscellaneous charges.
Go back to the Detail sheet again. Review the Invoice Summary section to see the line Amounts, Header Misc. Charges, Taxes, Rounding, Less Pre Payments, the Total for the Invoice and any Variance.
If there is a variance review what has been put in and verify that you have all the information correct. The variance will get posted to the variance account setup on the GL Controls for AP.
Total Amount can be updated to make sure there is no variance in the invoice summary.
Repeat this process for all invoices that you have that have purchase orders and have been received in the system.
Print the Edit Listing
After entering all the details related to the line items, releases and extended prices print the edit listing to verify that the dollars are going to the proper accounts.
Click on 
print edit list
The report style should default to the edit list style for your organization, leave the schedule as now and select the print preview 
button.
From the print preview you will be able to print a hard copy to any printer connected to your computer or your local network.
Post the Invoice Group
After entering all the details related to the line items, releases, extended prices, have printed and verified the edit listing, and printed the invoice(s), post the group to make transactions in GL..
Click on 
button to post
The posting process should display the group that you are working and that is going to be posted. Select the submit button.
Close the AP Invoice Post Process screen 
The group will post to the GL and the group will be deleted from your group listing.
Create a New Advance Billing Line Invoice
Prerequisites
PO to be created
Create Invoice Header Information
Start a New Invoice Entry by click on in Invoices tab.
The Invoice Invoice > Detail sheet displays.
The screen displays with no data showing except for the Apply Date, Fiscal Year and Period from the Group information that you created.
Entering the invoice information you have a couple choices to get the PO information in:
Manually enter the Purchase order number that this invoice is for if you have it or you may search using the 
button.
Manually enter the Supplier ID if you know it or you may search using the button.
It is recommended to use the supplier information if you do not have the purchase order number on the invoice or if the purchase order number is incorrect. By using the supplier information you are getting the purchase orders that are for the specific supplier through the search.
To search by supplier for the purchase order to invoice:
Change the Sort By to be by Name.
Enter the starting of the supplier’s name.
Click on the 
button in the popup displayed.
The result screen will show all suppliers with names starting at the letters that you put in and go all the way to the end of your supplier list.
Highlight the supplier that you would like to create the invoice for and press OK 
.
Populate the other fields on this Detail sheet as required:
| Field Name | R/O/D | Description |
| Invoice | R | Enter the invoice amount that is on the invoice you have received from the supplier. |
| Invoice Date | R | Enter the date that the invoice was generated or today’s date if you want the aging to be from the date you entered the invoice into your system. |
| Apply Date | O | This is the date that this invoice will be applied to the GL system. The default is from the Group information when you started this invoice entry process. |
| Description | O | A concise explanation for the invoice. When you pay the invoice, this description text is printed on the check stub. |
| Amount | R | This is the entire invoice amount that is on the invoice from the supplier. This may include miscellaneous charges that will be added to the overall invoice at the header level or a miscellaneous charge that is specific for a particular line. |
| Terms | O | Specifies the conditions under which your company will pay for a purchase order. The default comes from the purchase order which is originally generated from the supplier master record. Important: It is important to have this accurate. This is how the system determines the due date for the invoice when you run the Payment Proposal Report and when you Process Payments. |
| Payment Method | O | This is how you will pay this specific invoice. It defaults from the purchase order which in turn pulls the information from the supplier record. If left blank when payments are processed, make sure that you pick up payment methods that are blank. |
Click 
to save the information for this invoice header.
Add Advance Line(s) to the Invoice
Start a New Advance billing Line by click on in Invoice lines > Details
You can manually enter the PO line number and release that you are processing, or to see all the lines
that are on the order:
Click on the search button in PO field
Click on the 
button in the popup displayed.
The result screen will show all lines on the order.
| Field Name | R/O/D | Description |
| Ext Amount | R | Enter the dollar Advance amount that you want to generate this invoice line for. |
Click to save the information for these invoice lines
Repeat this process for all invoices that you have that have purchase orders and have been received in the system.
Print the Edit Listing
After entering all the details related to the line items, releases and extended prices print the edit listing to verify that the dollars are going to the proper accounts.
Click on 
print edit list
The report style should default to the edit list style for your organization, leave the schedule as now and select the print preview button.
From the print preview you will be able to print a hard copy to any printer connected to your computer or your local network.
Post the Invoice Group
After entering all the details related to the line items, releases, extended prices, have printed and verified the edit listing, and printed the invoice(s), post the group to make transactions in GL..
Click on 
post button on the top of the menu.
The posting process should display the group that you are working and that is going to be posted. Select the submit button.
Close the AP Invoice Post Process screen
The group will post to the GL and the group will be deleted from your group listing.
Create a New Miscellaneous Line Invoice
Prerequisites
Supplier to be created
Create Invoice Header Information
Start a New Invoice Entry by click on in Invoice detail.
.
The Invoice Invoice > Detail sheet displays.
The screen displays with no data showing except for the Apply Date, Fiscal Year and Period from the Group information that you created.
Manually enter the Supplier ID if you know it or you may search using the button.
To search by supplier for the purchase order to invoice:
Change the Sort By to be by Name.
Enter the starting of the supplier’s name.
Click on the 
button in the popup displayed.
The result screen will show all suppliers with names starting at the letters that you put in and go all the way to the end of your supplier list.
Highlight the supplier that you would like to create the invoice for and press OK 
.
Populate the other fields on this Detail sheet as required:
| Field Name | R/O/D | Description |
| Invoice | R | Enter the invoice amount that is on the invoice you have received from the supplier. |
| Invoice Date | R | Enter the date that the invoice was generated or today’s date if you want the aging to be from the date you entered the invoice into your system. |
| Apply Date | O | This is the date that this invoice will be applied to the GL system. The default is from the Group information when you started this invoice entry process. |
| Description | O | A concise explanation for the invoice. When you pay the invoice, this description text is printed on the check stub. |
| Amount | R | This is the entire invoice amount that is on the invoice from the supplier. This may include miscellaneous charges that will be added to the overall invoice at the header level or a miscellaneous charge that is specific for a particular line. |
| Terms | O | Specifies the conditions under which your company will pay for a purchase order. The default comes from the purchase order which is originally generated from the supplier master record. Important: It is important to have this accurate. This is how the system determines the due date for the invoice when you run the Payment Proposal Report and when you Process Payments. |
| Payment Method | O | This is how you will pay this specific invoice. It defaults from the purchase order which in turn pulls the information from the supplier record. If left blank when payments are processed, make sure that you pick up payment methods that are blank. |
Click 
to save the information for this invoice header.
Add Miscellaneous Line(s) to the Invoice
Start a New Miscellaneous Line by navigate to Invoice lines > Details, click on in Invoice lines tab.
Populate the fields on the detail sheet as required:
| Field Name | R/O/D | Description |
| Part/Rev | O | This may be an inventoried part, a part that is non-stock or a part on the fly. |
| Description | R | This is a description of the item that you are creating this miscellaneous invoice for on this line. |
| Supplier Qty | R | Enter 1 in supplier qty |
| Unit cost | R | This is the dollar amount of what you are charging. |
| Extended Price | R | This is the dollar amount of what you are charging. |
| Tax Liability | O | This represents taxes a company owes when trading with customers and suppliers. This can be taxes liable due to either the company’s tax status, or the tax status of the customer or supplier. Select from the drop down of tax liabilities that you have created. |
| Tax Category | O | This is defined as a method to divide taxes into groups that apply to different products. The tax category default comes either from the part record or the sales order. Select from the drop down of tax categories that have been created. |
| Tax Exempt | O | A code that indicates the reason this invoice line is exempt from sales tax. The tax exempt value from the customer or ship to records will display as the default but you may overwrite. If a enter a value here this invoice line is no longer taxable. |
Enter comments for the invoice line if required.
Click to update invoice with the information for this line.
Notice that the GL Account has been populated with the default from the supplier GL Control for the specific Supplier that you are creating the invoice entry for.
If the GL Account is to be different then the default, double click in the G/L Account Field within the AP Invoice Line GL Analysis section and put in the proper G/L Account. Click Save.
Repeat the line process for the number of lines that you need to create for this specific invoice for this specific supplier.
If you have additional invoices for this supplier go back to the Detail section and create a new Invoice. The Supplier ID will still be there.
If you have additional invoices and they are for another supplier go back to the Detail section and create a new invoice, changing the supplier to the next supplier that you are going to enter a miscellaneous invoice for.
Click to save the information for these invoice lines
Print the Edit Listing
After entering all the details related to the line items, releases and extended prices print the edit listing to verify that the dollars are going to the proper accounts.
Click on 
to print the edit listing
The report style should default to the edit list style for your organization, leave the schedule as now and select the print preview 
button.
From the print preview you will be able to print a hard copy to any printer connected to your computer or your local network.
Post the Invoice Group
After entering all the details related to the line items, releases, extended prices, have printed and verified the edit listing, post the group to make transactions in GL..
Select the submit button.
The posting process should display the group that you are working and that is going to be posted. Select the submit button.
Close the AP Invoice Post Process screen 
The group will post to the GL and the group will be deleted from your group listing.
Create a New Job Miscellaneous Line Invoice
Prerequisites
Project to be created
Job to be available for that Project to create ODC charges
Create Invoice Header Information
Start a New Invoice Entry by following the menu path New ð New Invoice.
The Invoice Invoice > Detail sheet displays.
The screen displays with no data showing except for the Apply Date, Fiscal Year and Period from the Group information that you created.
Entering the invoice information you have a couple choices to get the PO information in:
Manually enter the Purchase order number that this invoice is for if you have it or you may search using the button.
Manually enter the Supplier ID if you know it or you may search using the 
button.
It is recommended to use the supplier information if you do not have the purchase order number on the invoice or if the purchase order number is incorrect. By using the supplier information you are getting the purchase orders that are for the specific supplier through the search.
To search by supplier for the purchase order to invoice:
Change the Sort By to be by Name.
Enter the starting of the supplier’s name.
Click on the button in the popup displayed.
The result screen will show all suppliers with names starting at the letters that you put in and go all the way to the end of your supplier list.
Highlight the supplier that you would like to create the invoice for and press OK 
.
Populate the other fields on this Detail sheet as required:
| Field Name | R/O/D | Description |
| Invoice | R | Enter the invoice amount that is on the invoice you have received from the supplier. |
| Invoice Date | R | Enter the date that the invoice was generated or today’s date if you want the aging to be from the date you entered the invoice into your system. |
| Apply Date | O | This is the date that this invoice will be applied to the GL system. The default is from the Group information when you started this invoice entry process. |
| Description | O | A concise explanation for the invoice. When you pay the invoice, this description text is printed on the check stub. |
| Amount | R | This is the entire invoice amount that is on the invoice from the supplier. This may include miscellaneous charges that will be added to the overall invoice at the header level or a miscellaneous charge that is specific for a particular line. |
| Terms | O | Specifies the conditions under which your company will pay for a purchase order. The default comes from the purchase order which is originally generated from the supplier master record. Important: It is important to have this accurate. This is how the system determines the due date for the invoice when you run the Payment Proposal Report and when you Process Payments. |
| Payment Method | O | This is how you will pay this specific invoice. It defaults from the purchase order which in turn pulls the information from the supplier record. If left blank when payments are processed, make sure that you pick up payment methods that are blank. |
Click 
to save the information for this invoice header.
Add Job Miscellaneous Line(s) to the Invoice
Start a New Job miscellaneous Line by navigate to Invoice lines > Detail and click on the new Job misc line from the overflow menu.
| Field Name | R/O/D | Description |
| Description | R | This is a description of the item that you are creating this miscellaneous invoice for on this line. |
| Supplier Qty | R | Enter 1 in supplier qty |
| Unit cost | R | This is the dollar amount of what you are charging. |
Click 
to save the information for these invoice lines.
Navigate to Invoice lines > Job Misc and click on new
Click on Job Miscellaneous Charge Detail and enter the below required fields.
| Field Name | R/O/D | Description |
| Project | R | Select Project for which this invoice is created for |
| Job number | R | Select the Job number |
| Asm.. | R | Select Assembly |
| Mtl.. | R | Select material |
| Miscellaneous Charge | R | Select the Misc. Charge linked to the job |
Click 
to save the information for these invoice lines
Print the Edit Listing
After entering all the details related to the line items, releases and extended prices print the edit listing to verify that the dollars are going to the proper accounts.
Click on Print edit list icon 
The report style should default to the edit list style for your organization, leave the schedule as now and select the print preview 
button.
From the print preview you will be able to print a hard copy to any printer connected to your computer or your local network.
Post the Invoice Group
After entering all the details related to the line items, releases, extended prices, have printed and verified the edit listing, post the group to make transactions in GL.
The posting process should display the group that you are working and that is going to be posted. Select the submit button.
Close the AP Invoice Post Process screen 
The group will post to the GL and the group will be deleted from your group listing.
Add Unreceived Billing Line Invoice
Prerequisites
PO to be created and PO receipt not to be created
Create Invoice Header Information
Start a New Invoice Entry by following the menu path New ð New Invoice.
The Invoice Detail sheet displays.
The screen displays with no data showing except for the Apply Date, Fiscal Year and Period from the Group information that you created.
Entering the invoice information you have a couple choices to get the PO information in:
Manually enter the Purchase order number that this invoice is for if you have it or you may search using the 
button.
Manually enter the Supplier ID if you know it or you may search using the button.
It is recommended to use the supplier information if you do not have the purchase order number on the invoice or if the purchase order number is incorrect. By using the supplier information you are getting the purchase orders that are for the specific supplier through the search.
To search by supplier for the purchase order to invoice:
Change the Sort By to be by Name.
Enter the starting of the supplier’s name.
Click on the 
button in the popup displayed.
The result screen will show all suppliers with names starting at the letters that you put in and go all the way to the end of your supplier list.
Highlight the supplier that you would like to create the invoice for and press OK 
.
Populate the other fields on this Detail sheet as required:
| Field Name | R/O/D | Description |
| Invoice | R | Enter the invoice amount that is on the invoice you have received from the supplier. |
| Invoice Date | R | Enter the date that the invoice was generated or today’s date if you want the aging to be from the date you entered the invoice into your system. |
| Apply Date | O | This is the date that this invoice will be applied to the GL system. The default is from the Group information when you started this invoice entry process. |
| Description | O | A concise explanation for the invoice. When you pay the invoice, this description text is printed on the check stub. |
| Amount | R | This is the entire invoice amount that is on the invoice from the supplier. This may include miscellaneous charges that will be added to the overall invoice at the header level or a miscellaneous charge that is specific for a particular line. |
| Terms | O | Specifies the conditions under which your company will pay for a purchase order. The default comes from the purchase order which is originally generated from the supplier master record. Important: It is important to have this accurate. This is how the system determines the due date for the invoice when you run the Payment Proposal Report and when you Process Payments. |
| Payment Method | O | This is how you will pay this specific invoice. It defaults from the purchase order which in turn pulls the information from the supplier record. If left blank when payments are processed, make sure that you pick up payment methods that are blank. |
Click to save the information for this invoice header.
Add Unreceived Line(s) to the Invoice
Start a New Unreceipt Line by following the menu path New ð New Unreceived Line.
You can manually enter the PO line number and release that you are processing, or to see all the lines
that are on the order:
Click on the search button.
Click on the 
button in the popup displayed.
The result screen will show all lines on the order.
Click to save the information for these invoice lines
Enter PO line and its release, other fields will be defaulted in the Invoice line.
Print the Edit Listing
After entering all the details related to the line items, releases and extended prices print the edit listing to verify that the dollars are going to the proper accounts.
Click on 
to print the edit listing.
The report style should default to the edit list style for your organization, leave the schedule as now and select the print preview button.
From the print preview you will be able to print a hard copy to any printer connected to your computer or your local network.
Post the Invoice Group
After entering all the details related to the line items, releases, extended prices, have printed and verified the edit listing, and printed the invoice(s), post the group to make transactions in GL.
Click on the submit button to post.
The posting process should display the group that you are working and that is going to be posted. Select the submit 
button.
Close the AP Invoice Post Process screen 
The group will post to the GL and the group will be deleted from your group listing.